SimplyWork

SimplyWork provides a sophisticated workforce management solution with bi-directional integration to Unanet. Manage complex rules and pay policies, time and location restrictions, premium and overtime calculations in any locale.

Clocks. We offer a unified employee punch experience across multiple device formats:

• Biometric time clocks: use facial recognition to correctly identify workers and generate secure location-based time capture
• Card reader clocks: use your existing access-control proximity cards as an efficient and semi-secure method for workers to "swipe" at a clock
• Web: use tablets or PCs to provide keypad/pin access on your PC assets
• Mobile: allow workers to punch on their mobile device; geofencing and geolocation can be used to monitor or restrict where punching can occur

Time. Preform real-time calculations of worker time with complex rules and multiple locales.

• Overtime: calculate any form of overtime including California, Colorado and other non-standard overtimes; handle any CBA nuances for OT under specific conditions (schedule, min hours, pickup)
• Calculations: calculase hours to a user-defined number of decimals, with or without rounding; track hour types and minimum shift requirements
• Premiums: calculate shift premiums based on time, hours, min hours, activity and other factors. Rate tables supported across positions, departments, locations or specific to a worker
• Meal break: track and calculate meal-break violations (California), restrict worker punching
• Exceptions: define and track any form of attendance violation or exception, including tardy, early departure, short/long day, absence, absence with reasons, user-defined exceptions, automated notifications
• Attendance: use exceptions and points to track and quantify attendance, drive company policy and monitor performance
• Allocation: capture workers assignments and allocate hours to Unanet project and task
• Compliance: complete audit trail and controls to insure you remain DCAA and DOL compliant

Schedule. Create worker schedules (both for native employees, contractors and agency staff).

• Plan: Create schedules around workers and resources, track expected vs actual time, schedule to budget/contract amounts
• Communicate: Share schedules with workers via mobile app, notifications
• Compliance: Insure compliance with rest, union or other restrictions around scheduling workers
• Restrict: ability to restrict punching when outside of scheduled parameters (e.g. only xx minutes before the start of a shift)

SimplyWork utilizes the Unanet REST API's for bi-directional integration. Leverage all of the information and effort in your Unanet account to actively manage your SimplyWork solution:

Live integrations: we pull data from Unanet to populate the demographic elements within SimplyWork:

• Employees: automatically pull workers into SimplyWork based on their Unanet role, allowing you to control what population is shared
• Assignments: automatically pull worker assignments from the Unanet employee profile and present at the clock during punch capture; includes all related projects and tasks, their descriptions and expiry dates
• Pay Codes and Time Periods: automatically sync payroll setup configurations
• Positions, Locations, Customers: related data for completing the employee profile; these are automatically retrieved from Unanet so the systems are in-sync.

Timesheet integration: real-time integration of hours and allocations with the Unanet timesheet:

• Timesheet: see worker's hours and allocations in Unanet each day while the timesheet is in-use. Managers approve and correct timesheets in SimplyWork while the data is simultaneously mirrored in Unanet for reporting and analytics
• Control: at the end of a period, submit all timesheets to update status from INUSE to SUBMITTED; if any disapprovals occurs, pull disapproval exceptions and notes into SimplyWork for corrections and updates by managers.

With the above integrations, you get the best of both solutions: handle complex time, schedule and pay policies in SimplyWork while viewing hours and allocations on the Unanet timesheets and dashboards in real-time. Utilizes all the existing Unanet tools and processes as if it was occurring within Unanet (because it is!)

A true bolt-on solution engineered to fit your Unanet solution.