Track Time and Expenset | ERP for GovCon

Real-time tracking & budgeting

Do you have a clear view of all the details of your projects and people? Unanet ERP for GovCon is your single source of truth and aligned for your growth. Gain centralized integration and perfect clarity for total confidence in day-to-day reporting as well as forecasting and planning. Unanet software helps you realize the benefits of process automation and grow without adding overhead. Get more for your effort over time; the longer you use it, the deeper the insights.

Timesheet Software

As a government contractor, it’s vital to use a timekeeping system that identifies employees’ labor to cost objectives in order to meet mandatory compliance requirements.

Unanet’s timesheet software enables collection of time to track project effort and support payroll, invoicing, and project accounting.
Unanet supports all your timekeeping compliance needs from monitoring daily entry requirements to association of the correct labor categories.
For contractors with Service Contract Act (SCA) requirements, Unanet will automatically apply the correct pay rate from the Wage Determination and calculate any Cash-In-Lieu amounts due to your employees for export to your payroll system.

Recognized as the best timesheet for GovCons, Unanet is proven to ease your path to compliance by supporting all these regulatory requirements and more. And now, the Unanet Mobile App provides simple and easy time entry, accessibility, and compliance, all from the palm of your hand.

Maintain DCAA timekeeping compliance

Ensure auditability of time entered for government contractors or other organizations
Effortlessly support DCAA compliant timekeeping requirements. Download Unanet DCAA Compliance information to learn more.
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Feature-rich

Configure and customize the timesheet to display just the information you need, such as location, labor category, paycode, and more
Capture comments and change reasons if required
Use multiple time periods to reflect the different needs of exempt and non-exempt employees and subcontractors. Learn more about managing subcontractor time here.
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Enter time easily, anywhere and anytime, with detail comments
Establish approvals by manager, project manager, and/or customer
Submit Leave Requests and route for review and approval
Capture Time In/Out information at the Daily or Project levels
Setup automatic population for holidays
Enforce budgets, periods of performance, or other constraints
Real-time visibility into project hours, status, comments, and costs
Reduce costs, eliminate errors, and align people to the right work
Efficiently locate and search for specific timesheet projects and tasks

Automate Processes

Enable automatic reminders with email for timesheet submittal and approval
Implement customized business rules on timesheet submittal
Facilitate approvals with email event workflow
Collect and summarize ETC (Estimated-To-Complete) Hours on the timesheet
Speed payment of salary and expenses to improve employee satisfaction
Produce invoices or charge-backs rapidly to increase cash flow
Integrate subcontractor workforce for reduced administrative effort and real-time project cost insight
Improve management control with matching of subcontractor labor and expense against purchase orders
Tailor the system to your business processes

Reporting

Provide self-service for many reports
Check status of timesheet reports and remind managers to approve
Integrated comparison of actuals with budgets and plans with variances
Drive business decisions with actionable insights – analytics, dashboards, and reporting

Expense software

Like timekeeping, accurate expense reporting is critical for GovCon contractors to maintain compliance and stay on budget. To avoid errors, employees must have a way to easily input and support expenses in real-time, from any device.

Unanet software allows users to access simple, expense reports anytime, anywhere, from a browser or a mobile device
To ensure compliance, wizards automate policy enforcement (i.e., dollar limits and IRS rules) and reimbursement (i.e., mileage or Per Diems by location).
Scheduled emails remind employees to submit or approve expenses, reducing administrative burden.
Email notifications keep employees and supervisors advised of the status of expense reports in real time.
When a change is made to a line-item that is subject to approval by a project manager, only the changed line or lines need to be re-approved, not the entire expense report.

Unanet is proven to drastically streamline the expense report approval and Q/A process, ultimately reducing internal accounting and project management resource consumption. Now, thanks to the Unanet Mobile App, users can enter expenses from the palm of their hand.

Feature-rich

Enter expense reports easily with detail comments
Wizards automate accurate expense entry, including Per Diems by location
Enter one expense report for multiple projects
See travel and ODC costs integrated with project labor reports in real time
Gain compliance confidence with Service Contract Act support for Wage Determination enforcement and Cash-in-Lieu calculations

Ease of use

Import credit card transactions and report on transactions that have not been included on an expense report
Set up expense types with appropriate GL codes
Provide self-service for status on expense reports
Attach receipts electronically, which can be viewed through approval process
Enter expense report information right the first time
Import ODCs (Other Direct Costs) for complete cost accounting
Improve morale with responsive reimbursement
Integrate travel and ODC charges with labor costs
Increase invoice approval speed and decrease the time to collect cash

Support your business processes

Establish approvals by manager, project manager, and/or customer
Facilitate approvals with email event workflow
Enter VAT and GST if required
Check status of expense reports and remind managers to approve
Mark up expenses, if required, using company or project rates
Improve compliance and data quality
Reduce expense reporting costs by 90%
Avoid unauthorized expenditures
Ensure correct per diem expense; support DCAA expense guidelines. Download Unanet DCAA Compliance information
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Control advances to ensure correct payments

Time

Input and track time on the go (even when offline)
Add comments at the cell or sheet level
Set push notification reminders
Follow the same rules as your browser-based timesheet
Sync changes to Unanet in real-time
Utilize device-based biometric ID functionality for easy and secure authentication

Expense

Create, edit, and submit expense reports anytime, anywhere (even when offline)
Sync offline entries automatically when reconnected to the database
Attach receipt images to expense reports at the line or report level
Push notifications and reminders to users’ mobile devices
Add comments to expense items
Approve subordinates’ expense reports
Automatically look up allowable costs and compute any unallowable costs with the MI&E Wizard
Set project and expense type defaults to reduce recurring looking and entry

Success Story

The Rehancement Group

The Rehancement Group provides world-class management consulting services to public and private sector clients. They had previously used Deltek GCS and then made the switch to Costpoint; however, they found Costpoint to be cumbersome and without the ability to quickly generate reports in real-time hindered their business.

After implementing the Unanet Project Portfolio Financials, the Rehancement Group now has more accurate information sooner, is more agile with access to the reports and data they need, and can close the books more quickly.

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Track Time & Expense

Real-time tracking & budgeting

Timesheet Software