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    AI proposal software for AEC firms, powered by your firm’s trusted data

    Unanet ProposalAI connects opportunity data, past performance, people, and firm knowledge in one workflow, so AEC teams can build stronger, more compliant proposals faster.

    Benefits

    Why ProposalAI is different.

    AI-first proposals need more than prompts.
     

    More than generation. A connected workflow.

    ProposalAI helps teams move from opportunity to draft to submission in one connected process—so proposals move faster, with less friction and less rework.
     

    Powered by rich Unanet CRM data

    Unlike disconnected AI tools, ProposalAI is powered by governed CRM data—including opportunity context, past performance, projects, and people—so drafts are more relevant, accurate, and reusable.
     

    Built for secure, compliant proposal work

    Move faster with AI in a governed environment designed for high-stakes proposal workflows—helping your team maintain quality, control, and compliance.
    This is powerful technology. It gives us the capacity to respond to about 30% more RFPs.
    Capture Manager at SDVOSB
    One Connected proposal workflow

    From opportunity to proposal, in one AI-first workflow

    ProposalAI | Write

    ProposalAI | Champ
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    About Write

    A purpose-built proposal workflow that ensures compelling and solicitation compliant proposals regardless of complexity.

    About Champ

    Champ writes like your best marketer, thinks like your SMEs, and works around the clock to answer questions, provide guidance, and deliver high-quality content.

    Featured Integrations

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    CRM

    Clear insights from Pipeline to Profit

    Delivers a single source of truth that harnesses the power of your best-in-class CRM and Unanet ERP data to provide you with clear insights throughout the project lifecycle from pipeline to profit.

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    HRIS

    Do Great Things for Your People

    Integrate your best-in-class HR solution to streamline the entire employee lifecycle from employee onboarding to benefit accrual, time off approvals, and employee separation so you can spend more time building your world-class organization.

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    Inventory

    Streamlined Inventory Management

    With Unanet’s seamless inventory integration, you can view items and materials within a master database and track the movement and quantity of goods throughout the buying and project life cycles, saving time and allowing you to focus more on the important work that drives your business forward.

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    Payroll

    Streamlined Payroll Processing and Employee Management for HR and Finance Leaders

    Integrate with trusted payroll vendors to give your organization the confidence and peace of mind to know your staff gets paid on time, accurately, and securely. With simplified payroll processing and bi-directional (360º) sync of employee information to best-in-class payroll providers, you can streamline payroll processing and employee management, save time and effort, remove redundancies, and reduce errors.

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    Security

    Safety Built Into Every Step

    Keep your data private and secure while maintaining the quality and compliance required for government proposal writing

    • Eliminate security risks associated with generic Large Language Models (LLMs) by using a purpose-built AI solution for AEC firms
    • Operate in a secure, private cloud environment that complies with federal cybersecurity requirements and safeguards sensitive proposal data.
    • Use our custom foundation model, specifically trained to meet DAWIA knowledge standards and the Federal Acquisition Regulation (FAR), ensuring accuracy and compliance in every public proposal
    • Maintain full control over proprietary data and sensitive business information, protecting your organization throughout the proposal development process.

    Industry Resources

    Solution Brief

    Purpose-built AI for AEC proposals

    Enhance your ability to win new projects with AI-powered proposal development, delivering high-quality drafts 70% faster than traditional processes.
    Read More
    eBook/Whitepaper

    The key to more reliable, scalable, intelligent bidding

    The future of AEC proposals starts with AI. In the midst of increasing demand, strained resources, and constant disruption, architecture, engineering, and construction (AEC) firms have their work cut out for them when it comes to proposals. Navigating the changing landscape at a baseline can feel like a herculean challenge in and of itself, and that’s before the pressures of the constant RFP deluge. Technical acumen? Design
    creativity? Construction knowledge? Ability to execute complex projects? You’ve got it all — the question is, do you have the time to put it into an RFP?
    Read More
    On-demand Webinar

    The Future of AEC Growth: How AI Is Reshaping Biz Dev and Marketing

    Join us for a conversation at the intersection of business development, marketing, and AI in the architecture, engineering, and construction (AEC) industry. Unanet's Lucas Hayden and Akshay Mahajan will explore the latest BD and marketing trends, what it takes to prepare your firm’s data for AI, and how to empower your people with tools that truly make a difference.

    Register

    Frequently Asked Questions

    ProposalAI helps AEC marketing, business development, and proposal teams move from a complex RFP or RFQ to a stronger first draft faster. It analyzes solicitation requirements, organizes response obligations, searches approved firm content for relevant answers, and helps tailor that content to the pursuit. Your team still owns the win strategy, project approach, pricing, final accuracy, and branded production.

    ProposalAI is best suited for longer, more complex, qualification-based RFP and RFQ responses that include technical approaches, project experience, resumes, narratives, and multiple requirements. For shorter, highly standardized fee or letter proposals, Unanet CRM’s template-based proposal automation may be the better fit. During evaluation, share representative examples so we can recommend the right workflow for each proposal type.

    ProposalAI can use approved source material such as past proposals, project sheets, resumes, firm overviews, project descriptions, and other pursuit content. Depending on your configuration, teams can upload documents in batches, connect supported content sources, or use documents associated with an opportunity in Unanet CRM. The more current and organized the source material, the more useful the output will be; implementation should establish which content is authoritative.

    ProposalAI can help surface relevant project experience, personnel information, and passages from your approved content based on the requirements of the pursuit. Connecting ProposalAI with Unanet CRM can add structured opportunity, project, and people context to that workflow. Exact structured-data availability and connector behavior can vary by environment, so confirm the current configuration during your evaluation.

    No. ProposalAI is designed to help your team reach a strong first draft, not replace proposal strategy or final review. It can analyze requirements, find relevant source content, and generate draft responses, while your subject-matter experts and proposal team refine the message, validate facts, add pursuit-specific detail, and complete final formatting and production.

    ProposalAI can work from content uploaded into the solution and, where supported, from connected SharePoint or Unanet CRM sources. The ProposalAI drafting workflow currently produces editable draft content for your team to review; many teams then complete branded production in Word or InDesign. Unanet CRM also supports structured proposal assets and templates, including Word and InDesign workflows. Confirm the exact connector, output, and template requirements for your environment before purchase.

    ProposalAI grounds its analysis and draft responses in the solicitation and the firm’s approved source content rather than asking a general-purpose chatbot to write from an unknown context. It helps identify requirements and gaps, while your team reviews and validates the output before submission. No AI system eliminates the need for human review, especially for project facts, personnel qualifications, commitments, pricing, and compliance-sensitive language.

    ProposalAI can be evaluated as a standalone solution, while the CRM connection can make the workflow more fluid by carrying opportunity context and related documents into proposal development. Unanet CRM also provides a structured home for project, people, relationship, and opportunity data. The value of the integration depends on your current setup and the capabilities enabled in your environment, so we recommend confirming the intended workflow in a demonstration.

    Unanet ProposalAI for AEC

    See the only AI-first proposal workflow powered by rich CRM data

    See how Unanet ProposalAI helps AEC firms move faster, reduce manual work, and build stronger proposals with the data they already trust.