Privacy Policy

LAST UPDATED: June 14, 2026

1. INTRODUCTION AND SCOPE

This Privacy Policy governs and explains how Unanet Inc. and, except as otherwise noted, its affiliates (“Unanet”, “we”, “us”, “our”) collect, disclose, and use your information as we provide services on our website, www.unanet.com, and our affiliated websites (collectively referred to as, the “Site” or “website”) and the software applications, services, and products offered by Unanet and its affiliates (collectively, together with the Site, the “Services”) in addition to your rights related to such practices.

This Privacy Policy does not apply to:

• Distribution Management Company Inc. d/b/a Flowtrac. For information related to Flowtrac’s information practices, you can visit Flowtrac’s privacy policy here.
• Information that we handle as a “processor” or “service provider” on behalf of our customers. When your employer or another entity (a "Customer") has purchased access rights to our Services and you use our Services through that Customer, the privacy protections covering our handling of such information are addressed under separate agreements with the applicable Customer. We do not control what our customers do with the information we process on their behalf. For information about a Customer's privacy practices, please contact the Customer directly.

Please read this Privacy Policy carefully. By accessing or using the Services, you acknowledge that Unanet will collect and use your information as set forth in this Privacy Policy. If you do not agree with the practices described in this Privacy Policy, please do not use the Services.

If you are a resident of California, please see the Privacy Notice for California Residents for additional information.

2. OUR USERS

Unanet has three different types of users: Site Visitors, Customer Account Administrators and End-Users. Site Visitors and Customer Account Administrators are also referred to as “you.”

“Site Visitors” are users of the site, including either individuals who only browse the site or use Services available on the Site (such as Unanet University) or they may be End Users who also visit the Site. Unanet is the data controller of information collected through the site about Site Visitors.

“Customer Account Administrators” are individuals who are employees, contractors, consultants, or other authorized representatives of a Customer who administer the Customer’s Unanet account, including to pay for the Customer’s access to the Unanet Services. Unanet is the data controller of the information collected about Customer Account Administrators.

“End Users” use Unanet software applications, services, and products through a Customer pursuant to the terms of a Customer Agreement. As described above, this Privacy Policy does not govern our processing of information provided by or on behalf of a Customer through the Services ("Customer Data”). Customer Data includes all attachments, files, documents, tasks, projects and project names, associated messages, team names, schedules, expenses, other content submitted by End Users through the Services, and any other personal data relating to the Customer's own customers or other individuals whose information is submitted to the Services by or on behalf of the Customer. The Customer, and not Unanet, determines its own, internal policies regarding storage, access, modification, deletion, sharing, and retention of Customer Data. A Customer may provide or remove access to the Services, manage permissions and settings, export data, control teams and projects, and enable or disable third party integrations.

However, with respect to End-User email addresses used to access the Unanet Services, Unanet is the data controller.

3. INFORMATION WE COLLECT

We collect information from and about you in the following ways:

• • Directly from you. We collect information you provide directly to us, for example, when you register to use our Services (including registration for trainings, such as through Unanet University, webinars, or events), upload or post to the Services, and when you communicate with us such as by emailing, calling, chatting with us to ask for more information or report a problem, or responding to a survey. This information includes:
    • Contact information, such as your name, email address, business phone number, and postal address.
    • Business information, such as company name, location, and number of employees.
    • Account information, such as account ID and password.
    • Commercial information, such as the events or webinars for which you register, products or services in which you are interested.
    • Information about your purchases from us. If you use a payment (credit) card, payment card information is collected from you using a third-party payment processor (such as Stripe) to process your payment.
    • Any other information you provide, such as when you submit requests or questions to us via forms or email and requests for customer support and technical assistance.
  • From Customer Account Administrators. We collect contact information about Customer Account Administrators, such as your name, email address, and title.
  • From other sources. We also collect information from other sources, including publicly and commercially available sources. Such information may include business contact information, mailing address, job title, email address, phone number, industry, social media profile information that you make available, and business profiles that you make available.
  • Information we collect automatically. We collect certain information automatically when you use the Services, including, but is not limited to:
    • Device information, such as type of device you are using, operating system, and device identifiers.
    • Log files, such as web request, IP address, browser type and settings, referring/exit pages and URLs, number of clicks, date and time stamp information, language preferences, data from cookies and similar technologies, and other such information.
    • Location information, which is general information about the location of the device from which you are accessing the Service (e.g., zip code level information inferred from an IP address).
    • High level information about the way you use the Services such as the features you interact with; the types of files you share (i.e., pdf); and what, if any, third party services and integrations you use.

You are not required to provide us with any information, but if you choose not to provide certain information, you may be unable to access certain options, offers, and Services.

We collect some of this information through cookies and similar technologies. A cookie is a piece of data stored on your device. Cookies perform various functions, including to help us improve your access to the Services, identify repeat visitors to our Site, help us understand how the Services are used, enhance your experience on the Services, and advertise our services. Some of these cookies are set by our Site (“first-party cookies”) while others are set by third-party providers (“third-party cookies”). In addition, some cookies are deleted when you close your browser (“session cookies”) while other cookies last longer (“persistent cookies”). We may use first-party and third-party cookies, and we may also use session and persistent cookies.

We use the following types of cookies on the Sites and/or Services:

4. HOW WE USE INFORMATION

We may use the information described above for the following purposes:

• • to operate, maintain, and provide the Services;
  • to prevent or address service or technical problems;
  • to respond to your requests and otherwise manage your account;
  • to fulfill your transactions;
  • to analyze and improve the Services;
  • to communicate with you;
  • to secure the Services and prevent fraud;
  • for marketing purposes about upcoming webinars, conferences, events, or other products and services offered by Unanet, its partners, or its affiliates (subject to any preferences you have communicated to us);
  • to advertise the Services;
  • as we believe necessary or appropriate (a) to comply with applicable laws; (b) to comply with lawful requests and legal process, including to respond to requests from public and government authorities; (c) to enforce our legal terms, including this Privacy Policy; and (d) to protect our rights, privacy, safety or property, and/or that of you or others;
  • for any other lawful purpose, with your consent.
  • Where use of your information is necessary to perform our obligations under a contract with our Customer;
  • Where use of your information is necessary for our legitimate interests or the legitimate interests of others (for example, to provide security for our Services, operate our Services, and prevent fraud);
  • Where use of your information is necessary to comply with a legal obligation; or
  • Where we have your consent to process information in a certain way.

We may combine the information we collect through the Services with information we collect automatically or receive from other sources and use such combined data in accordance with this Privacy Policy. We may also aggregate and/or de-identify information in such a way that it cannot reasonably be linked to you or your device. We may use such aggregated and/or de-identified information for any purpose and may disclose such information to any other parties without limitation.

We may use artificial intelligence (AI), machine learning, and other automated processing tools in connection with the operation and improvement of the Services. Where such tools are employed, we implement appropriate safeguards to protect the accuracy and integrity of the information processed.

Where required by applicable law, we rely on the following legal bases to process your information:

5. HOW WE DISCLOSE INFORMATION

We may disclose your information as follows:

• • Service Providers: We may disclose information to providers who provide services on our behalf such as payment processing, information technology and related infrastructure, email delivery, analytics, research and business analysis, and auditing. These third parties are only permitted to use your personal information to the extent necessary to enable them to provide their services to Unanet.
  • Third-party Integrations and Licensees: We may disclose your information to our third-party technology partners if you choose to use or connect to third-party integrations made available through the Services, to enable your use of the third-party integration. Unanet is not responsible for such third-party websites or services and the privacy policies of such third parties.
  • Affiliates: We may disclose your information to our corporate affiliates, and such information will be treated in accordance with this Privacy Policy.
  • Third-Party Ad Networks and Advertising Partners. The Services may integrate third-party advertising technologies that allow us to advertise the Services on other websites. Except for the choices provided by Unanet herein, this Privacy Policy does not govern the use of cookies or other tracking by such third parties.
  • Legal Compliance: We may disclose your information as required, or in the good faith belief that such disclosure is necessary, to (1) comply with applicable laws, regulations, or legal process; (2) obtain legal advice or representation; or (3) protect or defend the rights or property of Unanet, you, or others.
  • Corporate Restructuring: In connection with any actual or contemplated merger, sale of company assets, financing or acquisition, or diligence related to any such restructuring, or in any similar situation, your information may be disclosed or transferred as one of the business assets of Unanet.
  • With Your Consent: We may disclose your information consistent with your consent, including if you direct us to disclose your information to any party, for example co-sponsors of events and partners.

6. YOUR RIGHTS AND CHOICES

Depending on your where you reside, you may have the right to make certain requests regarding your information, including but not limited to the right to ask us to:

• • Inform you about the categories of information we collect or disclose about you; the categories of sources of such information; the business or commercial purpose for collecting your information; and the categories of other parties to whom we disclose your information.
  • Provide you access to and/or a copy of certain information we hold about you.
  • Correct or update certain information we hold about you.
  • Delete certain information we have about you.
  • If applicable, opt you out of profiling in furtherance of decisions that produce legal or similarly significant effects concerning you.
  • Opt out of sharing your information for targeted advertising. We use cookies on our Services to help us advertise our services on other websites or services you might visit. We share information with advertising networks and analytics partners to support our interest-based advertising, which may qualify as a sale or sharing of your information, or targeted advertising, under applicable law. You can opt out of our use or sharing of your information for these purposes by:
    • Using our “Your Privacy Choices” tool and taking the following steps: turn off “Analytics” and “Advertisement” cookies, and click “Save settings.”
    • Enabling the Global Privacy Control setting within the browser that you use to access our Service. Learn more at the Global Privacy Control website.
  • Receive information about the financial incentives that we offer to you, if any. You also have the right to not be discriminated against, as provided for in applicable law, for exercising certain rights.

Please note that your opt out will be specific to the device and browser you use when you opt out.

Certain information may be exempt from your requests under applicable law. In addition, we need certain information to provide the Services or for legal or compliance purposes. We may deny your request due to legal exceptions or requirements.

As a reminder, if you are an End-User, please contact your entity’s (our Customer’s) administrator(s) to exercise any rights and choices you might have.

For Site Visitors and Customer Account Administrators, to exercise your rights, please call us at 888-652-9009 or email privacy@unanet.com. Only you or your authorized agent that you authorize to act on your behalf may make a request related to your personal information. We may take steps to verify your identity. If an authorized agent or entity makes a request on your behalf, we will still need to verify your identity and may request written confirmation that the agent is authorized to make a request on your behalf. If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response electronically.

7. RETENTION

We may retain your information until we determine it is no longer required for the purposes for which you provided it to Unanet unless a longer retention period is required or permitted by law. The different purposes for which we process information may result in different retention periods for the same types of information.

8. SECURITY

We take precautions to protect your information, such as industry standard encryption and secure environments. Unfortunately, no system can be guaranteed to be 100% secure. Consequently, while we use commercially reasonable efforts to protect your information, we cannot completely guarantee its security. Any information that you provide to us is done so with an understanding of such risks.

9. THIRD PARTY SITES AND INTEGRATIONS

Our Services may contain links to or integrations for third party sites and services. The privacy policies of such third parties, and not this Privacy Policy, cover the privacy practices of such third parties. Unanet is not responsible for such third parties or for their websites, services, policies, or treatment of your information. We encourage you to be aware when you leave our site and to read the privacy policy of any other site or service you interact with.

10. INTERNATIONAL DATA TRANSFER

We are based in the United States. By using the Services, you acknowledge that your information may be transferred to, stored in, and processed by us and our vendors outside the country in which you reside, including without limitation the United States, where data protection laws may not offer the same level of protection as in your country of residence. Where applicable, we implement transfer mechanisms for the transfer of data to the United States as required by applicable law.

11. CHILDREN

Our Services are not directed to or intended for children under the age of 16. If a parent or guardian becomes aware that his or her child has provided us with information without their consent, he or she should contact us using the details below. We will delete such information from our files as soon as reasonably practicable.

12. JOB APPLICANTS

When you apply for a job with us, we collect the information that you provide in connection with your job application. This includes but is not limited to business and personal contact information, professional credentials and skills, educational and work history, and other information of the type that may be included in a resume or curriculum vitae. This may also include diversity information that you voluntarily provide. We use this information to facilitate our recruitment activities and process employment applications, such as by evaluating a job candidate for an employment activity and monitoring recruitment statistics. We may also use this information as otherwise necessary (i) to comply with relevant laws or to respond to subpoenas or warrants served on us, (ii) to protect and defend our or others' rights or property, (iii) in connection with a legal investigation, and (iv) to investigate or assist in preventing any violation or potential violation of the law, this Privacy Policy, or our terms of use.

13. PRIVACY NOTICE FOR CALIFORNIA RESIDENTS

This Privacy Notice for California Residents supplements the Privacy Policy and applies solely to residents of the State of California (“consumers” or “you”). The California Consumer Privacy Act of 2018 (as amended from time to time, the “CCPA”) requires us to provide California residents with information about the categories of “personal information” and “sensitive personal information” (each as defined in the CCPA) that we have collected about California consumers, the categories of sources from which the information was collected, the business or commercial purposes (as those terms are defined by applicable law) for which the information was collected, and the categories of parties to whom we disclose personal information.

• Categories, sources, uses, disclosure, and retention of personal information

We collect the foregoing personal information directly from you, automatically through cookies and similar technology, and from third party sources, as outlined in Section 3 of our Privacy Policy.

In the previous twelve months, we have collected and disclosed the above categories of personal information for the business and commercial purposes set forth in Section 4 above.

We may disclose any of the categories of personal information above as set forth in Section 5 of our Privacy Policy above.

For information about your privacy rights, see Section 6 of our Privacy Policy above.

For information retention practices, please see Section 7 of our Privacy Policy above.

“Shine the Light” Disclosure
California’s “Shine the Light” law (Civil Code Section § 1798.83) permits California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. Unanet does not disclose personal information to third parties for their direct marketing purposes.

14. CHANGES TO THIS PRIVACY POLICY

Unanet reserves the right to amend this Privacy Policy at our discretion and at any time. We will post the updated Privacy Policy on the Site and update the “Last Updated” date. Your continued use of the Services following the posting of changes to this Privacy Policy, or if applicable, following legally required notice, constitutes your acceptance of such changes.

15. CONTACT INFORMATION

If you have any questions or concerns about this Privacy Policy or our privacy practices, please contact us at:

Phone: 888-652-9009

Email: privacy@unanet.com

Mail: 22970 Indian Creek Drive, Suite 200, Dulles, VA 20166

For individuals located in the European Economic Area or the United Kingdom, you may also direct inquiries regarding our data protection practices to privacy@unanet.com.